Google Calendar Improvements include Out-of-Office

An update to Google Calendar is rolling out soon that will allow you to add Out-of-Office time to your calendar. Invites received during this time will be automatically declined with the message of your choice (or no message at all, but isn’t that rude?)

gsuite_outofoffice_v01

Also included with this enhancement is a more flexible ‘working hours’ settings. Currently you can only set one repeating block of working time. The enhanced calendar will allow for different set hours on different days, which works well for those with flex-time schedules.

This update will first appear for the paying (G-Suite) customers in the next few days, and roll out to the rest of us shortly after.

Cheers!

quincy

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Autoformat Calendar Entries

Crowded calendar giving you the blues? Automatically color calendar items by using Conditional Formatting.

Crowded calendar giving you the blues?

Good! Next, toss in some reds and the greens!

You can automatically color calendar items by using Conditional Formatting. Like Categories, conditional formats provide you with a visual method of classifying your calendar items. Once setup these formats go to work automatically, on new and previously entered items. Just assign a color to the condition (aka, criteria) you set, and whammo!  Technicolor splendor!

Using Conditional Formatting to Automatically Color Calendar Entries

OutlookConditionalFormatting
Conditional Formatting (with Halloween/SF Giants colors)
  1. View your Outlook Calendar
  2. On the View tab, click View Settings. The Advanced View Settings: Calendar dialog appears.
  3. Click Conditional Formatting. The Conditional Formatting dialog appears.
  4. Click Add.
  5. In the Name area enter a name for the view format.
  6. Click the Color drop-down and select a color.
  7. Click Condition. The Filter dialog appears.
  8. Edit the settings on the Appointments and MeetingsMore Choices, and/or Advanced tabs, to create your criteria.
    For example, to create the FYI filter, enter FYI, INFO, NOTE in the Search for the word(s) area (using commas to separate search strings).
  9. Click OKOK, and OK to exit dialogs and return to the Calendar screen.
Additional reading…

Cheers!

hɔuᴉnb

Gmail and Google Calendar Are Now Downloadable (Just Not Your Brain — Yet)

Yea! Retain a backup of your Google data on your on own drive. Its about time!

Tech

Somewhere in a computer file system folder, tucked within a series of folders, locked in an archive compressed to a fraction of its original size (inside an encryption riddle, wrapped in a digital mystery) are all my old email files from when I used to use Lotus Notes, now known as IBM Notes. Lotus Notes! I realize some of you still use it, and this is not me chuckling quietly.

No, this is just me letting you know that Google in 2013 is finally going to catch back up with a program that’s been around since the late 1980s: until today, you couldn’t extract Gmail or Google Calendar information for archiving vis-a-vis an intuitive (and more importantly, native) Gmail or Google Calendar switch. You had to either trust Google to keep your stuff safe and backed up somewhere, or play a kind of digital version of Twister to extract said information by…

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