RSS Feeds Made Simple in Outlook

RSS made simple

Use RSS Feeds and have news delivered right to your Outlook mailbox.

RSS Outlook

If you’re still getting your news in paper-based formats you probably prefer it delivered right to your doorstep. Electronically speaking, you can get that same at-home delivery service of your preferred e-News by using RSS Feeds. RSS (Real Simple Subscription) feeds are easy to create and afford you the luxury of not having to step out of your Outlook mailbox to scan the headlines of the day.

Subscribing to an RSS feed using Outlook

  1. Locate the RSS address of your favorite news site. This can often be found by typing ‘RSS’ in the search field of that site’s home or landing page.
  2. RIGHT + CLICK on the RSS Feed you wish to subscribe to and select appropriate copy command (e.g., Internet Explorer users select Copy Shortcut. Chrome users select Copy Hyperlink).
  3. In the Outlook Navigation pane, RIGHT + CLICK on the RSS Feeds folder, and select Add New RSS Feed. The New RSS Feed dialog will appear.

    rss-feed3v3
    Adding to the RSS Feed folder
  4. In the provided field press CTRL + V to paste the previously copied link, then press Add. A Microsoft Outlook: Add this RSS Feed to Outlook dialog will appear.
    Note: Optionally, you can modify options (i.e., rename feed, download full article, etc) by pressing the Advanced button.

    RSS4
    The RSS Feed Options dialog
  5. Press Yes to complete.
    RSS
Additional reading…

Cheers!

hɔuᴉnb

Autoformat Calendar Entries

Crowded calendar giving you the blues? Automatically color calendar items by using Conditional Formatting.

Crowded calendar giving you the blues?

Good! Next, toss in some reds and the greens!

You can automatically color calendar items by using Conditional Formatting. Like Categories, conditional formats provide you with a visual method of classifying your calendar items. Once setup these formats go to work automatically, on new and previously entered items. Just assign a color to the condition (aka, criteria) you set, and whammo!  Technicolor splendor!

Using Conditional Formatting to Automatically Color Calendar Entries

OutlookConditionalFormatting
Conditional Formatting (with Halloween/SF Giants colors)
  1. View your Outlook Calendar
  2. On the View tab, click View Settings. The Advanced View Settings: Calendar dialog appears.
  3. Click Conditional Formatting. The Conditional Formatting dialog appears.
  4. Click Add.
  5. In the Name area enter a name for the view format.
  6. Click the Color drop-down and select a color.
  7. Click Condition. The Filter dialog appears.
  8. Edit the settings on the Appointments and MeetingsMore Choices, and/or Advanced tabs, to create your criteria.
    For example, to create the FYI filter, enter FYI, INFO, NOTE in the Search for the word(s) area (using commas to separate search strings).
  9. Click OKOK, and OK to exit dialogs and return to the Calendar screen.
Additional reading…

Cheers!

hɔuᴉnb

Column Select

Looking for an easy way to highlight a column that is not in a table? Use COLUMN SELECT

Note: This tip works equally well when editing an email in Outlook.

Looking for an easy way to highlight a column that is not in a table? Use COLUMN SELECT

ColumnSelect
Click to enlarge

Column Select

  1. Click insertion point at begining of text
  2. Press ALT as you CLICK + DRAG to end point.

Once selected the text can be formatted or deleted. The selection collapses after your executed command.

Be smooth:  ALT+CLICK instruction brings up the Thesaurus*, so be don’t click quickly. Column Select (ALT + CLICK + DRAG) works best to when you use a smooth, paint-like motion (more like Pollock than Seurat)

* (a deadly neolithic creature hellbent on correcting ingesting your text and regurgitating its own).

Watch this 1m video for more.

Cheers!
hɔuᴉnb

Comments and questions are always welcome!

Related:

Display Multiple Time Zones

Negotiating meeting schedules between time zones can be tricky. Here are two simple methods to help keep track of time in other regions:

Add Additional Time Zone to the Outlook Calendar

DualTimeZones

  1. In Outlook, click File, then select Options. The Outlook Options dialog appears.
  2. At left, select Calendar, then scroll down to the Time zones section.
  3. In the Label area type a brief description for the local time zone.
  4. Check Show a second time zone.
  5. In the second Label area, type a brief description for the second time zone.
  6. Select additional time zone from the second Time zone drop down.
  7. OK.
OutlookOptionsCalendar
Outlook Calendar Options

To Add Time zones to Windows Taskbar 

The windows taskbar has the ability to show two additional time zones.

TimeClocks
Windows 8 Time Display
  1. RIGHT + CLICK on time displayed in lower right corner of taskbar.
  2. Select Adjust date/time.
  3. Click Additional Clocks tab.
  4. Check Show this clock.
  5. For each additional time zone, check Show this clock, select time zone from the drop-down, then enter a name in the field below.
  6. OK.
Additional Clocks dialog
Additional Clocks dialog (CLICK to enlarge)

 

For additional multi-regional scheduling resources, visit the World Clock website. There you will find meeting calculators, daylight savings information and interactive maps.

Additional reading..

Cheers!

hɔuᴉnb

MS Office: Insert Screenshot

Need to insert a screenshot into your presentation, document, spreadsheet or email? The Office 2010/2013 Insert Screenshot button makes this easy.

Watch this 60 second video to see all you need to know.


To Insert a Screenshot

  1. Display content window that has the material to capture. Do not minimize this window.
  2. Open or switch to destination application (i.e., MS Word, PowerPoint, Excel, or Outlook).
  3. Place cursor where you wish to insert the screen capture.
  4. On the Insert tab of the Ribbon, click Screenshot button. The available (i.e. not minimized) windows will display as thumbnails.
    • To insert an entire window; select associated thumbnail from the drop-down.
    • To insert a portion of the window previously displayed; select Screen Clipping, then CLICK + DRAG cross-hair around the portion to insert.
Additional reading..

Cheers!

hɔuᴉnb

Comments and questions are always welcome!

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