Speak Thai, Latin and Arabic with Excel.

ROMAN-Starwars.gif

Ever wonder what your birthday looks like expressed in roman numerals? Want to display your travel expenses using Thai?

BAHTTEXT.gif

Use these functions to convert numbers to their respective lingo.

Formula Description Example Result
BAHTTEXT Converts number to Thai text =BAHTTEXT(451) สี่ร้อยห้าสิบเอ็ดบาทถ้วน
(Four Hundred and Fifty-one)
ARABIC Convert Roman Numeral to Arabic =ARABIC(MCDXCII) 1492
ROMAN Convert Number to Roman Numeral =ROMAN(1984 , [0] )* MCMLXXXIV

*ROMAN, has an optional argument, format . When format is included, the number is expressed differently, ranging from classic (0) to simplest (4). When this argument is omitted, the classical format is displayed.

Cheers!

hɔuᴉnb

Additional reading:

Comments and questions are always welcome!

Use Advanced Search Wildcards to Format Names: Last, First Middle

lastnames-first-gif

Reformatting a list of names is challenging when some of the names have middle names and others do not. Using Word’s Advanced Replace dialog and wildcards makes it easy to rewrite a list in Lastname, First M. format.

3 minute e-Learning demo:

To Reformat a List of Names to Last, First M.

  1. Select your list of names.
  2. Press CTRL+H. The REPLACE dialog appears.
  3. If necessary click More button to display full dialog.
  4. Check Use Wildcards.
  5. In the Find what field type: (*) ([! ]@)^13
    Important: observe spaces.
  6. In the Replace with field type: \2, \1^p
    Important:
    note the space after the comma.
  7. Click Replace All. When prompted to “..continue searching the remainder of the document” click No.
  8. Close the dialog.

Why it works

The find pattern looks for two groups:  first name with optional middle name or initial and last name.

  • (*)_ finds expression1, first and middles names
  • ([!_]@)^13 finds expression2, the remainder of name up to and including hard return (ascii char 13)

These names can now be referred to as expressions \1 and \2. In our replace statement we  transpose them,  separate them with a comma and space, and end with a hard return (^p).

  • \2,_\1^p 

Note:  _ is used above to illustrate use of space.

Codes that work with Find and Replace

To find Type
Paragraph mark ( Paragraph mark ) ^p (doesn’t work in the Find what box when the Use wildcards option is turned on), or ^13
One or more occurrences of the previous character or expression @
ex: lo@t finds lot and loot.
Any single character except the characters in the range inside the brackets [!_]
ex: t[!a-g]ck finds tock and tuck, but not tack or tick.

Comments and questions are always welcome!

Cheers!

hɔuᴉnb

Related:

Happy Birthday, VisiCalc!

cvjvo3axyaab1s1

Excel, wish your granddad a happy 37th birthday  🎂

 

 

Cascading Data Validation Lists

..with thanks to  Melodie S. for her help with this post.

A dear associate of mine asked for assistance with the following: How can you dynamically link a validation list, so that choices in one column control the list displayed in another?

Cascading Data Validation Lists3

The example above illustrates a Region – City validation list. The selection of USA in the Region column will display only U.S. Cities; selecting Europe will display only European ones.

The first step is to create Defined Names for the Regions and each of the City groups.
Cascading List - Named Ranges

Creating Defined Names:

  1. Select the cells that make up the list. Do not include the list header in your selection.
    For example, to create the Region list in the above example, select E3:E5. 
  2. Click in the Name Drop-down.
  3. Type a name for the list and press Enter.
    Note: Names must begin with a letter and should not include spaces.
  4. Repeat steps 1-3 for each list (i.e., USA, Europe, Australia).

=INDIRECT(ref): Returns the reference specified by a text string.

Using the INDIRECT function to reference the value in the Region column (e.g, Australia), the data validation list will display contents of the matching defined name (e.g., Brisbane, Perth, etc.)

cascading list validation dialogs

Creating the Data Validation Lists:

  1. For the first input column (e.g., Region) select the the cells where data will be input (e.g., B3:B15).
  2. On the Data tab, in the Data Tools group, click Data Validation. The Data Validation dialog appears.
  3. Click the Allow drop-down and select List.
  4. In the Source field type ‘=‘ followed by the appropriate Defined Name (i.e., =Region )
  5. Click OK.
  6. For the second input column (e.g., City) select the the cells where data is to be input (e.g., C3:C15).
  7. On the Data tab, in the Data Tools group, click Data Validation. The Data Validation dialog appears.
  8. Click the Allow drop-down and select List.
  9. Click in the Source field, type ‘=INDIRECT( ref ), where ref is the cell reference of the first Input cell in the prior column; e.g., =INDIRECT(B3) .
  10. Click OK.

Cheers!

hɔuᴉnb

Additional reading:

Excel Text 4 of 4: Using SUBSTITUTE to Parse Text

Excel is great at splitting text across multiple columns. For basic text separation (e.g. putting first and last name in separate columns) the LEFT and RIGHT functions work fine. But these functions fall short when applied to data that follow an inconsistent pattern. In the below example, the errant inclusion of a middle name wrecks havoc with our formula results.

Text4Substitute(2)

Using the SUBSTITUTE function one can identify and replace the last space in the cell with a uniquely identifying character (e.g., an underscore). This character can then be used as a delimiter to separate Lastname from full name.

ScreenShot-2015-Jun-03-126-AM

SUBSTITUTE: replace character(s) within a cell with specified character(s)

= SUBSTITUTE ( text, old text, new text, instance)
Note, instance is optional; when omitted, every occurrence of old text is replaced with the new.

Examples:

  • =SUBSTITUTE(“Mad Max”, a,i) returns Mid Mix
  • =SUBSTITUTE(“mississippi, i,“”) returns msssspp
  • =SUBSTITUTE(“banana”, a,Q”,2) returns banQna
LEN Counts the number of characters =LEN(antidisestablishmentarianism) returns 28

Click here for a 5 minute tutorial:

Cheers!

hɔuᴉnb

Additional reading:

Excel Text 3 of 4: Using SEARCH, MID & CELL to Display Sheet Name

Linking the worksheet name to a cell in the spreadsheet is easily accomplished using Excel’s CELL function. Once joined by the MID and SEARCH functions, you need only change the sheet’s name and the linked cell will update to match.

Click to view at full resolution
Click to view at full resolution

Displaying the Sheet Name in a Cell

Type (or copy and paste) the following formula into a cell

=MID(CELL(“filename”),SEARCH(“]”,CELL(“filename”))+1,100)

Note

  • The file must be saved; the CELL function will not return a value on an unsaved file.
  • Press F9 (if necessary) to update the cell after a renaming a sheet.
MID returns a portion of text based on starting position and number of characters. =MID(“Task Quickly”,2,5) returns “ask Q”; starting with the 2nd char, 5 charachters long.
CELL returns info about the cell, file or sheet. =CELL(“filename”) returns the path, filename and sheet.
E.g., C:\[Balance.xlsx]Sheet1
SEARCH returns  the number where the first occurrence of the search text is found, regardless of case.* =SEARCH(“A”,”Quantity”) returns 3;  ‘A’ is the 3rd character.

*The FIND function works similar to SEARCH but is case-specific.

To learn more about each function and understand why this works, watch this ~2½ minute video:

Cheers!

hɔuᴉnb

Additional reading:

Excel Text 2 of 4: Change Case

Changing case is easily accomplished using Excel’s text functions.

Text 2-UpperCase10fps
Click to enlarge image
UPPER convert to upper case =UPPER(“Kanye”) returns KANYE
LOWER convert to lowercase =LOWER(“KIM”) returns kim
PROPER convert 1st  letter of each word to uppercase =PROPER(“north west”) returns North West

Convert Text to Uppercase

  1. In a blank cell enter =UPPER( text ), where text refers to the cell containing text to reformat. A copy is created in uppercase.
  2. Select the newly created copy and press CTRL+C (Copy).
  3. Select original cell.
  4. RIGHT+CLICK and select PASTE VALUES.

For 45 second video, click here:

Cheers!

hɔuᴉnb

Additional reading:

%d bloggers like this: