Want to show page count in a multi-section document?
On the distant heels of my renumbering slides post, here are instructions to create Page x of y style numbering in a multiple section document. In a simpler document (one without section breaks), you could easily create the ‘Page 3 of 7’ type numbering using the NumPages field. NumPages, however, counts total number of pages in the document and not in each section.
‘SectionPages,’ to the rescue!
Insert Page x of y Numbering in a Multiple Section Document.
On the Insert tab, click Footer and select Edit Footer. The cursor will move to the footer of the current section.
Position your cursor where you want to place the page number.
On the Header & Footer Tools: Design tab, in the Header & Footer group, click Page Number, Current Position, and select Plain Number. The page number field is inserted, reflecting the current page number.*
Type ‘ of ‘ (no quotes) after the page number.
On the Header & Footer Tools: Design tab, in the Insert group, click Quick Parts, and select Field.
Select Numbering in theCategoriesdrop-down and SectionPages from the Field names area, then click OK. The SectionPages field is added to the footer using the default numeric format.
*Restart numbering , if necessary: Click Page Number, select Format Page Number, and change Page Numbering to Start at: 1.
Here’s another interesting challenge presented by a colleague. The same footnote text applied to many items on that page. She wanted to use the same footnote reference twice, with the same number. Here are two solutions. The first (and easier) method is to use a custom mark or symbol (e.g. *, †, etc.). The second method is to use a cross-reference.
Watch this 2m video to learn all you need to know!
Inserting Duplicate Footnote using Symbols.
On the Reference tab, in the Footnotes group, click the Dialog Launcher. The Footnote and Endnote dialog will appear.
In the Custom Mark field type the preferred number or symbol. Alternatively, click Symbol button, select character and click OK.
Click the Insert button. The footnote reference mark is added to document at the insertion point.
Enter the footnote text.
In the body of the document click insertion point where duplicate footnote reference is to appear.
Type duplicate number or, on the Insert tab, click Symbol and select symbol previously selected.
Inserting Duplicate Footnotes using Same Sequence Number.
Insert the first footnote: On the Reference tab, in the Footnotes group, click Insert Footnote. The footnote number is added to document at the insertion point.
Enter the footnote text.
Click insertion point in the body of the document where duplicate footnote number is to appear.
On the Reference tab, in the Captions group, click Cross-references. The Cross-references dialog will appear.
For Reference type select ‘Footnote’and for Insert reference to select ‘Footnote number’.
Select desired footnote from the For which footnote area, thenclick Insert.
Click Close button.
Note Apply the Footnote Reference style to the duplicates to match footnote formatting.