Numbering Section Pages

Want to show page count in a multi-section document?

On the distant heels of my renumbering slides post, here are instructions to create Page x of y style numbering in a multiple section document. In a simpler document (one without section breaks), you could easily create the ‘Page 3 of 7’ type numbering using the NumPages field.  NumPages, however, counts total number of pages in the document and not in each section.

‘SectionPages,’ to the rescue!

click to enlarge


Insert Page x of y Numbering in a Multiple Section Document.

  1. On the Insert tab, click Footer and select Edit Footer. The cursor will move to the footer of the current section.
  2. Position your cursor where you want to place the page number.
  3. On the Header & Footer Tools: Design tab, in the Header & Footer group, click Page Number, Current Position, and select Plain Number. The page number field is inserted, reflecting the current page number.*
  4. Type ‘ of ‘ (no quotes) after the page number.
  5. On the Header & Footer Tools: Design tab, in the Insert group, click Quick Parts, and select Field.
  6. Select Numbering in the Categories drop-down and SectionPages from the Field names area, then click OK. The SectionPages field is added to the footer using the default numeric format.

*Restart numbering , if necessary: Click Page Number, select Format Page Number, and change Page Numbering to Start at: 1.





Comments and questions are always welcome!