Create Names From Selection

Creating Defined Names enables you to take advantage of a host of excel features and shortcuts. This post shows one easy method to create Defined Names from your selection and showcases a nifty method to find where two Defined names intersect.

This tip involves naming cells, also known as Defined Names. Among the many benefits, Defined Names can be used to:

  • quickly navigate large spreadsheets
  • easily define print areas
  • simplify formula entry

In the below table you want to easily reference the data in any given column or row. Since the data is in a table you can easily create a Defined Name, for each column and row, using the Create from Selection command.


Creating Defined Names From Selection

  1. Select all the cells in the table.
    Tip: select one cell, then press CTRL + A.
  2. On the Formulas tab, in the Defined Names group, click Create from Selection. The Create Names from Selection dialog appears.
  3. Check Top row and Left column.
  4. OK.

To display the Defined Names, press F3 or click the Name Box drop-down. Defined Names will also appear as you enter formulas, preceded by the name tag iconNametag.


PowerTip: The intersection of two Defined Names can be displayed using a formula.

Using Defined Names to Display the Intersecting Value

  1. In a blank cell, type =.
  2. Type the first Defined Name followed by a space.
  3. Type the second Defined Name and press Enter.



Watch this ~1m video to learn more.

Previous post and additional reading:

Author: quincy harley jr

Quincy is a technophile, coach and Learning Development expert. He has an extensive legal IT background and is practiced in MS Office application support and product development. As a project leader he has been integral in numerous new application rollouts. Whatever spare time he has, is spent with reading, archery and watching his young sons grow.

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