Use the Insert from Web option, to quickly import tables from web pages into Excel.
Watch this 2 minute video to see all you need to know.
To Insert Data From Web into Excel
Using your web-browser, locate the content to be imported.
RIGHT + CLICK in the addressbar and select Copy.
In Excel, on the Data tab of the Ribbon, click From Web. A New Web Query dialog will appear.
RIGHT + CLICK in the addressbar, select Paste, and click Go. The source webpage will populate the dialog.
Click the yellow arrow next to the table(s) you wish to copy (the icon will change to a green check ).
Optionally, click Options and select formatting preference (i.e., None, Rich Text, HTML) then click OK.
Click Import. The Import Data dialog will appear.
Select starting cell to import data to or select “New Worksheet” to import into a new sheet.
Click Properties, uncheck Save Query Definition*,and click OK. *Alternatively, to maintain a link to variable data, leave Save Query Definition checked; you will be prompted to ‘Enable Content’ each time the file is opened.
Using Consolidate you can summarize data from separate worksheets onto one master sheet. Data Consolidation performs a statistical function (e.g. Sum, Average) on a series of ranges (lists). And the best part: the lists need not have identical content.
Watch this 2+ min. video to learn all you need to know.
Performing the Data Consolidation
Click here to open Toy List Consolidation.xlsx sample spreadsheet
Prep: Sort each list by the first column and remove all blank rows and columns within the lists.
Tip: Use Define Name to set name each list.
On the summary sheet, select the upper-left cell where the consolidation is to appear.
On the Data tab, in the Data Tools group, click Consolidate.
In the Function box, select function (i.e., Sum).
In the Reference field, type the name or cell references of first list (including column and row headings), then click Add. Repeat this step for each list to be summarized.
Check Use labels in Top row and Use labels in Left column.
So you’ve mastered the FILTER tool (aka, ‘Filter-in-place’). Are you ready to step up to ADVANCED FILTERS?
Although the Filter-in-place tool is easy to use, it does not handle multiple column INCLUSIVE criteria very well.
Using the ADVANCED FILTER you can:
Copy filtered records to another part of the spreadsheet, leaving the original database undisturbed.
Generate a BOOLEAN OR (aka, inclusive) condition across multiple fields.
What does that that last part mean? Let’s take the following scenario.
The last time Russia played host to the Winter Games was in 1994. In preparing for the 2014 Olympics , you are tasked to create of separate list that includes:
ALL RUSSIAN MEDAL WINNERS (any year), and
1994 GOLD MEDALISTS, in the WINTER OLYMPICS, of any nationality.
An Olympic feat (pun intended)? Not for ADVANCED FILTER!
(cue the Olympic music)
Performing the ADVANCED FILTER requires a little preparation. You will need to prepare a CRITERIA RANGE to ask the question, and an OUTPUT RANGE to display the result. These ranges must be be in a separate area of the same worksheet preferably to the right of the original.
Select and copy the column headings in cells A1:G1.
Paste the headings, starting in cell J1 and again in cell J6.
In cell L2 type ‘RUS’
On the following row, in the appropriate cells, type ‘1994‘ ( J3), ‘Gold‘ (O3) and ‘Winter‘ (P3).
Performing the Advanced Filter
Place cursor on one of the cells from the original database (e.g. B4).
On the the Data tab of the Ribbon, in the Sort and Filter group, click Advanced. The Advanced Filter dialog will appear.
For Action select Copy to another location.
Review the List Range. If necessary correct the reference to include the source data.
In the Criteria Range field type or select cells J1:P3.
In the Copy To field, type or select the Output Range header, cells J6:P6.
Voilà! The records that satisfy these criteria are copied to the Output range, and you get a virtual laurel wreath!
Closing Ceremony Notes:
Our criteria range included the headings and two additional rows. Each OR (inclusive) condition is entered on a separate row. Although our criteria uses data from 4 columns, there are only two separate, inclusive criteria; (1) RUSSIAN OR (2) GOLD MEDALIST in YEAR 1994. Were additional inclusive criteria necessary (e.g., Gender) the criteria range in Step 5 would need to be increased, accordingly.
The copied data is not linked to the original. Edits to the original source data do not affect the copied output. Should you edit the source data you need only re-run the Advance Filter to synchronize data.
Do not put anything below the Output Range headers that you intend to keep; Excel erases all the rows beneath prior creating the output.
Want a quick introduction to PivotTables? Watch this 10 minute video. I demonstrate the basic features of PivotTables and feature Slicers, new to Excel 2010. And for more, view the earlier post: PivotTable Intro, Step by Step.