Duplicate in PowerPoint

Here’s a quick PowerPoint time saver: Press CTRL + D to duplicate an object.

  1. Insert, resize and move object (i.e., shape or picture) to desired location on slide.
  2. With the object selected, press CTRL + D. A duplicate will appear, slightly offset from the first.
  3. Move the duplicate to preferred distance from original; keep this object selected.
  4. Press CTRL + D again. The next duplicate (triplicate?) appears positioned equidistant from the last.

Repeat final step, as necessary.

Tip: CTRL + D is a CUA (common user access) instruction in many Graphic and Desktop Publishing programs (e.g., Visio, Photoshop).

 Cheers!

hɔuᴉnb

Comments and questions are always welcome!

Related:

MS Office: Insert Screenshot

Need to insert a screenshot into your presentation, document, spreadsheet or email? The Office 2010/2013 Insert Screenshot button makes this easy.

Watch this 60 second video to see all you need to know.


To Insert a Screenshot

  1. Display content window that has the material to capture. Do not minimize this window.
  2. Open or switch to destination application (i.e., MS Word, PowerPoint, Excel, or Outlook).
  3. Place cursor where you wish to insert the screen capture.
  4. On the Insert tab of the Ribbon, click Screenshot button. The available (i.e. not minimized) windows will display as thumbnails.
    • To insert an entire window; select associated thumbnail from the drop-down.
    • To insert a portion of the window previously displayed; select Screen Clipping, then CLICK + DRAG cross-hair around the portion to insert.
Additional reading..

Cheers!

hɔuᴉnb

Comments and questions are always welcome!

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PowerPoint 2013 Presenter View

Presenter View, a noble concept that never really caught on, is much improved in PowerPoint 2013.

Presenter View makes it easy for you to view your presentation and speaker notes on one one computer, while the audience views your presentation (notes free) on a different monitor or projection screen. Now, Presenter View is not only easier to use, it also offers some additional enhancements.  The improved Presenter view includes a show taskbar option, next slide preview, slide thumbnails, and  zoom!

To enable Presenter view

  • On the Slide Show tab of the Ribbon, in the Monitors group, check the Presenter View checkbox.

Here’s the hit list of what’s new:

Better dual monitor support and display

PowerPoint now ‘intelligently’ selects which monitor is your presenter monitor and which one is viewed by your audience.

Press ALT + F5 to simulate dual monitor display on one monitor

When practicing your presentation you no longer need two displays. Just press ALT + F5 to prepare a ‘dry-run’ of your presentation using just one monitor.

Presenter View
(click to zoom)

Presenter View Features

  • Timer:  Rehearse your timings using pause and reset options .
  • Notes: View your speaker notes (your audience doesn’t see this material).
  • Next Slide: See the next slide before your audience does.
  • Presenter Controls:

Presenter View_controls

    • Pen and Laser Pointers: Annotate your presentation with Pen, Highlighter and Arrow pointers
    • Show all Slides: View thumbnails of your presentation slides.
    • Black Screen: Blackout the audience’s view of your presentation.
    • More: Includes View Last Slide, End Presenter View, and End Show.

hɔuᴉnb

Comments and questions are always welcome!

PowerPoint Sections

Here’s a quick PowerPoint tip: Add Sections to your Presentations.

Slide sections1
Slide Sections
(click to enlarge)

Some Benefits of working with Sections:

  • Print just the slides in a given section (click File, Print, and then, in the Settings area, select Section).
  • CLICK + DRAG to easily change the order of your slides.
Slide SectionsPointer
CLICK + DRAG section headers to reorder slides

To Create Slide Sections

  1. On the Ribbon, on the View tab, select either Normal view or Sorter view.
  2. RIGHT + CLICK between two slides thumbnails. In Normal view these thumbnails appear on the navigation pane.
  3. Select Add Section.

The section header is added and titled ‘Unnamed Section’. If there is no previous section header a ‘Default Section’ is also inserted at the beginning of the presentation.

To Modify Sections (e.g., Rename, Remove, Collapse, etc.) :

  • RIGHT + CLICK on a section header, or
  • Click the Sections button located on the Home Tab, in the Slides group.

Office 2010: Mark as Final

Here’s a quick Office tip that applies to Word, Excel and PowerPoint.

MarkAsFinal

The Mark as Final feature enables you to protect a document to discourage editing. This simple seal of protection can easily be removed by the reader, should it be determined editing is necessary.

Note, this option is not designed to prevent edits, only to ward against unintentional editing. To render the document un-editable use other alternatives (for example, saving the file password protected or distributing a PDF version of the file).

To Apply Mark as Final

  1. On the File tab, scroll down to Info, click Protect and select Mark as Final. A dialog will appear indicating “the file will be marked as final and saved.”
  2. Click OK to confirm.

When backstage view is active, a notice appears in the status bar, indicating, “An author has marked this … as final to discourage editing.”  The Application title bar also indicates that the file is Read-only.  Reading, printing, and viewing options continue to function, but all editing features are disabled.

To remove the Mark as Final setting and restore edit functions repeat step 1, above. Alternatively, you can click the Edit Anyway button displayed on the info bar in the backstage view .

Cheers!
hɔuᴉnb

Comments and questions are always welcome!

PowerPoint Photo Album

Here’s a quick tip that highlights PowerPoint’s easy to use Photo Album.

Remember the time when slideshow, meant a carousel of slides with you sitting in a dark room while [insert familial relation here] clicked through a series of pictures from some vacation?

No?  Hmm, I may be dating myself. 😦

Take a retro moment; throw-away that text based presentation you have been struggling with (let’s face it, no one reads that stuff anyway) in favor of an old fashioned picture slideshow.

Create a Photo Album Slideshow:

  1. On the Insert tab, in the Images group, click the top split of the Photo Album button. The Photo Album dialog appears.
  2. Click the File/Disk button. The Insert New Pictures dialog appears.
  3. Navigate to the folder that contains the pictures to be included and select those images.
    Note use CTRL + CLICK to ‘cherry pick’ images, or CLICK on the first picture and SHIFT + CLICK on the last to select that set of pictures.
  4. Click OK to return the Photo Album dialog.
    New Album Screen Shot
  5. Optionally, adjust a picture’s settings by selecting that picture and then clicking the appropriate Move, Contrast or Rotate option.
  6. Select a Picture layout (e.g., Fit to slide, 2 Pictures, etc.) and select a Theme.
  7. Click Create.

Voila! Press F5 (shortcut) to run the slideshow

Should you need to edit the Photo album, click the bottom split of the Photo Album button and select Edit Photo Album.

Cheers!
hɔuᴉnb

Comments and questions are always welcome!