Presenter View, a noble concept that never really caught on, is much improved in PowerPoint 2013.
Presenter View makes it easy for you to view your presentation and speaker notes on one one computer, while the audience views your presentation (notes free) on a different monitor or projection screen. Now, Presenter View is not only easier to use, it also offers some additional enhancements. The improved Presenter view includes a show taskbar option, next slide preview, slide thumbnails, and zoom!
To enable Presenter view
On the Slide Show tab of the Ribbon, in the Monitors group, check the Presenter View checkbox.
Here’s the hit list of what’s new:
Better dual monitor support and display
PowerPoint now ‘intelligently’ selects which monitor is your presenter monitor and which one is viewed by your audience.
Press ALT + F5 to simulate dual monitor display on one monitor
When practicing your presentation you no longer need two displays. Just press ALT + F5 to prepare a ‘dry-run’ of your presentation using just one monitor.
Presenter View Features
Timer: Rehearse your timings using pause and reset options .
Notes: View your speaker notes (your audience doesn’t see this material).
Next Slide: See the next slide before your audience does.
Pen and Laser Pointers: Annotate your presentation with Pen, Highlighter and Arrow pointers
Show all Slides: View thumbnails of your presentation slides.
Black Screen: Blackout the audience’s view of your presentation.
More: Includes View Last Slide,End Presenter View, and End Show.
Here’s a quick Office tip that applies to Word, Excel and PowerPoint.
The Mark as Final feature enables you to protect a document to discourage editing. This simple seal of protectioncan easily be removed by the reader, should it be determined editing is necessary.
Note, this option is not designed to prevent edits, only to ward against unintentional editing. To render the document un-editable use other alternatives (for example, saving the file password protected or distributing a PDF version of the file).
To Apply Mark as Final
On the File tab, scroll down to Info, click Protect and select Mark as Final. A dialog will appear indicating “the file will be marked as final and saved.”
Click OK to confirm.
When backstage view is active, a notice appears in the status bar, indicating, “An author has marked this … as final to discourage editing.” The Application title bar also indicates that the file is Read-only. Reading, printing, and viewing options continue to function, but all editing features are disabled.
To remove the Mark as Final setting and restore edit functions repeat step 1, above. Alternatively, you can click the Edit Anyway button displayed on the info bar in the backstage view .
Here’s a quick tip that highlights PowerPoint’s easy to use Photo Album.
Remember the time when slideshow, meant a carousel of slides with you sitting in a dark room while [insert familial relation here] clicked through a series of pictures from some vacation?
No? Hmm, I may be dating myself. 😦
Take a retro moment; throw-away that text based presentation you have been struggling with (let’s face it, no one reads that stuff anyway) in favor of an old fashioned picture slideshow.
Create a Photo Album Slideshow:
On the Insert tab, in the Images group, click the top split of the Photo Album button. The Photo Album dialog appears.
Click the File/Disk button. The Insert New Pictures dialog appears.
Navigate to the folder that contains the pictures to be included and select those images. Note use CTRL + CLICK to ‘cherry pick’ images, or CLICK on the first picture and SHIFT + CLICK on the last to select that set of pictures.
Click OK to return the Photo Album dialog.
Optionally, adjust a picture’s settings by selecting that picture and then clicking the appropriate Move, Contrast or Rotate option.
Select a Picture layout (e.g., Fit to slide, 2 Pictures, etc.) and select a Theme.
Voila! Press F5 (shortcut) to run the slideshow
Should you need to edit the Photo album, click the bottom split of the Photo Album button and select Edit Photo Album.